The Crypt Exhibition; In the shadows of a Subterranean River.
Finance, Organisation, Research, Diplomacy, Communication,Technical and Site Specific.
Our group Exhibition was a class collaboration from the get go. At an early stage we split ourselves into groups, made up of the Curators, a technical team, a marketing team, a finance team and we also had two team Leaders, this meant that everyone knew their role or job and had a part to play. I was placed on the Finance team, this was the same roll that I'd had in our first class exhibition, so I was flattered that I had done a good enough job to be given the position again but disappointed that I wasn't getting to try out a new role.
Within the Finance and Fundraising team we created a Facebook page so we could communicate over the summer. We chased down payments of £25 off everyone giving us a grand total of £650, plus we had some left over from our last exhibition. Once all the money was collected we then had a meeting to discuss fundraising ideas and considerate contractors schemes, as well as what else we might need money for other than hiring the crypt, and how much we might need in total. We discussed what we actually need money for, we made a list including; A Banner, Posters, Catalogue, Press release + map, Alcohol + glasses (can we borrow/hire some or should we get disposables) and transport for the return leg. We decided it might be best if each team could provide an idea of their costs and expenses.We also talked about looking into a considerate contractors scheme, we concluded that we'd need to know how much money we're actually looking for and what catches the scheme may have. We contemplated some fundraising ideas, such as holding a 50/50 draw, a raffle or auction and again decided we'd have to wait it might just be easier and more time efficient if we just asked everyone for an extra £5.
During the holidays a meeting was held and a few people from each team met up at the Crypt gallery to bring all ideas, thoughts, suggestions, potential drawbacks together. I went representing the Finance team.
Discussions included what we actually need money for and if each team could provide some idea of costs.
Running to a time line and each group putting a time line together.
I mentioned that if we need a lot of money considerate contractors may be a way to go else fundraising ideas and the getting in touch with a Brewery for sponsership.
By mid September the curation team would need to know what everyone is thinking of doing so proposals would be needed.
Gathering a mailing list and sending e-invites.
Opening times 12-7 and a Rota to be agreed.
Plans for a walking tour of the show with guest speaker perhaps Alistair Gordon.
The basic set up to date for the week of the show.
Once we started back to college we had a class meeting to see where each team stood. Now we (the finance team) had a better idea of costings and what we actually needed we could go ahead and start printing our banner and Posters and get things ordered.
I got in touch with the previous second years to find out how much alcohol they ordered the year before and if they had enough. I then went online to compare the prices of Wines and bottled beers from different supermarkets and finding the best deals before comprising a list.The list I compiled was then used to order Refreshments, snacks and glasses for our Private View.
My last task as part of the Finance team was to collect the items we had ordered on Monday the 24th by 9.30am and to make sure that it all got loaded onto the van for delivery to the Crypt gallery.
This exhibition itself was generally a positive experience, with good communication between the different groups everything ran fairly smoothly. The work made was site specific and well thought out and we negotiated the spaces well. We had really positive feedback from everyone who attended the private view as well as a steady footfall of passing visitors. My only disappointment was with the small few who didn't pull their weight, but I am fast learning that this is something to be expected.
I learnt a great deal about the organisation that needs to go into a group show from this exhibition and due to some of the more unusual features of the crypt gallery believe that I could now exhibit anywhere.
Although they were not tasks I was allocated, I also organised the van for the collection of the work on the return leg and documented the walk around discussion with guest Artist Alastair Gorden, the exhibition itself and the Private View, below are some of the images of the full show the talk and the opening night.